Q2B Privacy Policy

This privacy policy explains how QC Ware Corp. (“QC Ware”) uses the personal data we collect from you when you use Q2B websites and/or otherwise provide QC Ware with your personal information in connection with Q2B events.  

Changes to our privacy policy

QC Ware regularly reviews this privacy policy and will provide updates on this web page.  Please check this page regularly as our privacy policy may change.  This privacy policy was last updated on February 15, 2023.

Topics:

• Categories of personal data we collect
• How we collect your personal data
• How we use your personal data
• Services used to store and process your personal data
• Cookies information
• Notice to California Residents
• Notice to EU and UK Residents
• QC Ware Contact Information

 

Categories of personal data we collect

QC Ware collects the following types of personal data:

• Personal identification information (e.g., name, email address, phone number, country etc.)
• Information related to your current job-role (e.g., position, organization name, industry etc.)
• Preference information (e.g., which quantum computing topics are you interested in, newsletter subscriptions, etc.)
• Consent to sharing personal information (e.g., have you consented to sharing your information with Q2B sponsors)
• Attendee information (e.g., which on-line sessions or on-demand sessions did you attend and for how long)
• Website visit data (e.g., cookies used to collect IP addresses, browser type, pages visited, etc.)
• Hotel registration data (e.g. name, dates of requested stay)

 

How we collect your personal data

We may collect your personal data when you:

• Register online for a Q2B conference.
• Voluntarily complete a customer survey or provide feedback on a Q2B website or via email.
• Use or view a Q2B website via your browser’s cookies.
• Participate in a Q2B event as a speaker.
• Register or check-in at a Q2B conference.
• Scan your badge or otherwise provide your information in connection with your attendance at a Q2B conference.
• Reserve a hotel room through our hotel reservation website.

 

How we use your personal data

QC Ware collects your personal data so that we can:

• Process your registration, including payment, and create/manage your account.
• Reserve a hotel stay.
• Email you with conference information.
• Email you with QC Ware newsletters and other marketing information.
• Give you access to the content and capabilities you purchased.
• Customize your website experience.
• Establish an understanding of our website audience.
• Share such data, only with your consent, to conference sponsors for sponsor communications in connection with such sponsors’ products and services.

 

By registering for a Q2B conference and providing your consent to share with sponsors, you give permission to QC Ware to share your personal data with such sponsors and for such sponsors to use your personal data to contact you regarding their products and services.  You may refuse to provide your consent to share your personal data with sponsors or withdraw your consent by contacting QC Ware as described below.

If you participate in a Q2B event as a speaker or exhibitor, your personal information may be used in connection with the running of the event, including advertising and promotion of the Q2B event.

In addition, photos and videos are taken at Q2B events, which may feature attendees, speakers, sponsors or exhibitors. Where we have taken photos and videos at our events that feature you as an attendee, speaker, sponsor or exhibitor, to the extent permitted by applicable data protection laws, those photos and videos may be used for our promotional purposes.

Where Q2B events and exhibitions use badge scanning technology, your personal information will be used to identify you at certain access points, such as to access VIP areas, seminars, entry and exit in other areas of the event. This may provide certain location information. The personal information obtained from badge scanning will be used for access control, security and analyzing visitor traffic with a view to improving the event experience for visitors and others.

You can also allow your badge to be scanned by event exhibitors. When you do so your contact details will be shared with the relevant exhibitor.  By allowing an exhibitor to scan your badge, you give permission to QC Ware to share your personal data with such exhibitor and for such exhibitor to use your personal data to contact you regarding their products and services.

If you no longer wish to be contacted by QC Ware for marketing purposes, you have the right to unsubscribe here.  If you unsubscribe, we may still send you non-promotional communications, such as security alerts and notices related to your use of our services, including your attendance and/or participation at Q2B events.

Services used to store and process your personal data

QC Ware may provide your personal data to the following vendors that provide services to QC Ware that are used to implement the event:

• EventRegist – https://eventregist.com/ (provides a service to register for Q2B events and manage such registration)
• Eventbrite – https://www.eventbrite.com/ (provides a service to register for Q2B events, reserve hotel rooms and manage such registration)
• Mailchimp – https://mailchimp.com/ (provides a service to communicate with you regarding Q2B events and send newsletters and other Q2B communications)
• Registration Control Systems – https://home.rcsreg.com/ (provides badge and badge scanning services)
• QC Ware France SAS (provides a service to assist in the execution of Q2B events)
• Agence Yes (provides a service to assist in the execution of Q2B events)
• Hyatt Regency group (provides accommodation services for Q2B events)
• Twelve Legs Marketing (provides marketing services for Q2B events)
• C.W M.E.T (provides a service for execution of Q2B events)

 

We will retain your personal data for as long as needed to provide you with services and/or information requested and/or to inform you about Q2B and QC Ware related products.  You may always request that we delete your personal data by contacting us as set forth below.  

 

Cookies Information

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit Q2B websites, we may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org.

How do we use cookies?                   

QC Ware uses cookies in a range of ways to improve your experience on our website, including:

• Keeping you signed in
• Understanding how you use our website
• Track which content you consume and for how long

 

There are a number of different types of cookies that our website uses:

• Functionality – QC Ware uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in.  QC Ware also uses cookies to monitor activity on our website and capture any errors and difficulties in navigation in order to offer an improved user experience. A mix of first-party and third-party cookies are used.
• Advertising – QC Ware uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. QC Ware sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.

• Tracking – QC Ware uses these cookies to determine which content you viewed and which pages you visited. This information helps us understand which content is useful to our audience and how to improve it.

 

Some browsers may allow you to automatically transmit a “Do Not Track” signal to online services you visit, but Q2B websites are not currently set up to recognize those signals. Accordingly, we do not monitor or take action with respect to “Do Not Track” signals or other mechanisms. For more information on “Do Not Track,” visit http://www.allaboutdnt.com.

How to manage cookies.

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

 

Privacy policies of other websites

The Q2B websites contains links to other websites. Our privacy policy applies only to our websites.  If you click on a link to another website, you should read their privacy policy. 

 

Notice to California Residents

The California Consumer Privacy Act (CCPA) provides California residents with rights regarding their personal information. 

Personal Information Sales Opt-Out

The CCPA gives California residents the right to opt out of the sale of their personal information.  If you are a California resident and would like to exercise this right, please contact us at privacy@qcware.com. 

Categories of Information We Collect

Details regarding the information that we collect can be found above.

Access to Specific Information and Data Portability

You have the right to request your personal information that we have collected and stored. Once we receive and confirm a verifiable data portability request from you, we will disclose the personal information we collected about you over the prior 12 months.

Deletion Request Rights

You have the right to request that we delete any of your personal information that we have collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable request for deletion of your personal information, we will delete (and direct our service providers to delete) your personal information from our records, unless an exception applies.

We may deny your deletion request if retaining the information is necessary for us or our service provider(s) to:

Complete the transaction for which we collected the personal information, provide a good or service that you requested, or otherwise perform our contract with you.

Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.

Exercise free speech, ensure the right of another consumer to exercise their free speech rights, or exercise another right provided for by law.

Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 et. seq.).

Enable solely internal uses that are reasonably aligned with consumer expectations based on your relationship with us.

Comply with a legal obligation.

Exercising Access, Data Portability, and Deletion Rights

To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by contacting us at the addresses below.

Only you, or someone legally authorized to act on your behalf, may make a verifiable request related to your personal information. 

Verification

You may only make a verifiable consumer request for access or data portability twice within a 12-month period.  Upon receiving your request, we may ask you for certain information for verification.  We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you. Making a verifiable consumer request does not require you to create an account with us. We will only use personal information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request.

Response Timing and Format

We endeavor to respond to a verifiable consumer request within forty-five (45) days of its receipt. If we require more time (up to 45 additional days for a total of 90 days), we will inform you of the reason and extension period in writing. We will deliver our response to you in the same format we receive the request (i.e., via email if you send in an email request).

Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request’s receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable.  We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

Non-Discrimination

We will not discriminate against you for exercising your CCPA rights. Unless allowed under the CCPA, we will not deny you goods or services, charge you different prices or rates for goods or services, or provide you with a different level of quality of goods or services in response to you exercising your CCPA rights. Please be aware that if you purchase a Q2B event admission and later request that we delete your personal information, we may not be able to provide you with the admission you purchased because admission and badges may rely on the use of your personal information.  

Other California Privacy Rights

California’s “Shine the Light” law (Civil Code Section § 1798.83) permits users of Q2B websites that are California residents to request a detailed list of any third-party entities with which we share personal information for their own marketing purposes. You may opt-out of having your personal data shared with third-parties by sending your request including your full name, email address, and postal address to the addresses set forth below.  California residents using the Q2B websites are entitled to know that they may file grievances and complaints with the California Department of Consumer Affairs, 400 R Street, Suite 1080, Sacramento, CA 95814, by phone at 916-445-1254 or 800-952-5210, or by email to dca at dca.ca.gov.

 

Notice to EU and UK Residents

The GDPR and UK-GDPR provides EU and UK residents with rights regarding their personal information. 

The right to access – the right to request QC Ware for copies of your personal data. 

The right to rectification – the right to request that QC Ware correct any information you believe is inaccurate or incomplete. 

The right to erasure – the right to request that QC Ware erase your personal data, under certain conditions. 

The right to restrict processing – the right to request that QC Ware restrict the processing of your personal data, under certain conditions.

The right to object to processing – the right to object to QC Ware’s processing of your personal data, under certain conditions.

The right to data portability – the right to request that QC Ware transfer the personal data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we will respond promptly and in all cases within the time allowed by applicable law. If you would like to exercise any of these rights, please contact us as described below.  You may lodge a complaint with your local data protection authority if you have any complaints about the manner in which your personal data is being processed.  You may also withdraw any consent that you’ve provided us to process your personal data by reaching out at the contact information below.

 

QC Ware Contact Information

If you have any questions about QC Ware’s privacy policy or your personal data that we have or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

 Email us at: privacy@qcware.com

 Write us at: Attention Legal and Privacy, QC Ware Corp., 195 Page Mill Rd., Suite 113, Palo Alto, CA 94306

Call us at: 650-502-1900