Q2B Event Attendee Terms

Last Updated: December 19, 2023

These Q2B Event Attendee Terms of Service (“Event Terms”) apply to any attendance of, or participation in, any Q2B event hosted or organized by QC Ware Corp. (“QC Ware”), including in-person events and online events (each, an “Event”).

These Event Terms form part of the Agreement between you and QC Ware. QC Ware may also update these Event Terms from time to time. You may not, and you must not, attend or participate in any Event unless you accept these Event Term.

1. Rules of Conduct; Remedial Actions

In connection with each Event you must comply with any event code of conduct provided or made available to you.

Without limiting any other remedy under the Event Terms or applicable law, if you fail to comply with these Event Terms or any other agreement between you and QC Ware, QC Ware may take any action it deems appropriate in response, including cancelling your Event registration without any refund or banning you from the applicable Event or any or all other Events.

2. Cancellations and Transfers

Fees for registration to an Event are non-refundable, including upon your cancellation of registration.

QC Ware may permit you to transfer your registration of certain Events to another person within your organization at QC Ware’s discretion in accordance with QC Ware’s policy.

QC Ware’s current transfer policy with respect to registrations for Q2B is set forth below. QC Ware reserves the right to change its transfer and cancellation policies from time to time by notifying you of such changes by any reasonable means. 

Each transfer request for Q2B must be submitted to QC Ware in writing at q2b@qcware.com. Any transfer request must be made at least fourteen (14) days in advance of the Event start date. QC Ware may not transfer requests received less than fourteen (14) days before the Event start date and shall have no responsibility to you in connection with such late transfer requests.

Fees for hotel reservations are non-refundable.

3. Payments

Event fees and other charges may apply to your attendance of or participation in any Event, or may otherwise be incurred by you in connection with an Event. If payment of any fees or charges is required, you may be asked to supply certain relevant information, such as your credit card number and its expiration date, your billing address and your contact information. YOU REPRESENT AND WARRANT THAT YOU HAVE THE RIGHT TO USE ANY CREDIT CARD FOR WHICH YOU PROVIDE ANY CREDIT CARD INFORMATION IN CONNECTION WITH  A PAYMENT TRANSACTION. By submitting such information, you grant to QC Ware the right to provide such information to third parties for purposes of facilitating payment transactions. Verification of information may be required prior to the acknowledgment or completion of any payment transaction. You will pay all fees and charges incurred by you or on your behalf in connection with an Event, at the prices in effect and disclosed to you when such fees or charges are incurred. In addition, you are responsible for any taxes applicable to your payment transactions. 

QC Ware reserves the right, including without prior notice, to cancel, terminate, or impose conditions on the honoring of any coupon, discount, or similar promotion. Any refunds for QC Ware’s cancellation of an Event will be subject to QC Ware’s applicable refund policies. Payments made for one Event may not be applied toward the purchase of any other Event, product, or services.

4. Badges

Badges may contain RFID or NFC tags or other technology that may be used to record your attendance and participation in the Event (including visiting booths and attending sessions). By allowing your badge to be scanned at an Event, or by scanning your badge at an Event, you hereby authorize the operator of the badge scanner or similar technology for virtual events to collect and process such information. 

You acknowledge that if you scan your badge or if your badge is scanned by or for any sponsor or other third party with a badge scanner or similar technology for virtual events (each, an “Event Sponsor”), then that Event Sponsor may have access to a third-party report that includes such attendance and participation information, and also certain of your registration information and that Event Sponsor will be the data controller (or similar role under applicable law) with respect to any of your personal data that it processes.

QC Ware is not responsible for the privacy practices of any Event Sponsor or other third party. Please contact the Event Sponsor or third party to learn more about its practices with respect to any information that it collects or to exercise any data subject rights with respect to that Event Sponsor.

If you do not wish to permit the uses and disclosures of information described in this Section, do not scan your badge or allow any Event Sponsor or third party to scan your badge at any Event.

For an in-person Event, an Event badge may be available for you to pick up at the designated check-in area of the Event venue during the scheduled Event dates. You may be required to show a government-issued picture identification to pick up your Event badge. You will not be admitted into the Event venue without an Event badge.

5. Security

QC Ware reserves the right, including without prior notice, to take any security measures it deems appropriate for the safety of attendees and participants of in-person Events. You will comply with all such security measures, including the following:

• At all times during an in-person Event (including at any Event venue or during any Event session, keynote or other activity), you will wear your Event badge such that it is visible to other Event attendees and participants. You will not share or exchange your Event badge with any other person. Failure to comply with this requirement may result in confiscation of your Event badge and termination of your attendance or participation in the Event.
• Bags may be checked randomly during certain hours of an in-person Event.
• You will not leave any bags or other property unattended at any time. Unattended property may be removed.
• Except as specifically pre-approved by QC Ware in writing, no persons under 18 years of age will be permitted to attend any Event or portion thereof (including any session, breakout, keynote, or other activity), or otherwise be present at any Event venue, including in the expo hall.
• Items prohibited at in-person Events include: firearms and other weapons, explosives, and other hazardous materials or articles. You will not bring with you or have in your possession any such items at any time during your attendance at an in-person Event.

6. Affiliated Services

The website (or any other application or website through which you may register for an Event or access Event information or materials) may contain or make available information on accommodation, transportation, and other services provided by third parties (each, an “Affiliated Service”). For clarity, Affiliated Services are governed by the terms of such third party. For further clarity, hotel reservations are provided as an Affiliated Service, and QC Ware is not responsible for any issues or disputes between you and any hotel. You will be responsible for complying with the hotel’s policies and any additional fees that may be incurred in connection with your hotel reservation, which may include, without limitation, fees for additional guests, late checkout, food, and/or additional services.

7. Personal Release

QC Ware (and/or others on behalf of QC Ware) may be photographing, recording (both audio and video), webcasting, podcasting, or otherwise transmitting during any or all of an Event (including at the Event venue during an Event session, breakout, keynote or other activity). Your image, likeness, voice, statements, and other identifying characteristics (each, an “Image”) may be captured in photographs, recordings (both audio and video), webcasts, podcasts, or other transmissions of the Event (each, a “Recording”).

You hereby grant to QC Ware a worldwide, royalty-free, fully paid-up, non-exclusive, perpetual, irrevocable, transferable and fully sublicensable (through multiple tiers) license, without additional consideration to you or any third party, to reproduce, distribute, perform, and display (publicly or otherwise, create derivative works of, adapt, modify and otherwise use, analyze and exploit Recordings (including your Images therein), in whole or in part, in any format or media now known or hereafter developed, and for any purpose (including for promotional purposes, such as testimonials).

QC Ware exclusively owns all rights, title, and interest (including intellectual property rights) in and to the Recordings, all modifications and derivatives of Recordings, and all proceeds derived therefrom. QC Ware has no obligation to share any such proceeds with you.

You hereby irrevocably waive any right you may have to inspect or approve the use or other exploitation of any Recording or any reproductions thereof, and you agree that QC Ware has no obligation to use any Recording (including any of your Images) or otherwise exercise any of the rights granted to QC Ware with respect to your Images. 

Your Images may appear in Recordings made available to the public, and third parties may retain, use, or distribute such Recordings. Once made available to the public, QC Ware has no control over and is not responsible for, any use or misuse (including any distribution) by any third party of Recordings.

IN CONNECTION WITH THE USE OR OTHER EXPLOITATION OF RECORDINGS (INCLUDING YOUR IMAGES), YOU HEREBY IRREVOCABLY WAIVE AND RELEASE ANY AND ALL CLAIMS WITH RESPECT TO INTELLECTUAL PROPERTY, RIGHTS OF PUBLICITY, RIGHTS OF PRIVACY, AND ANY OTHER CLAIMS OR DAMAGES WITH RESPECT TO SUCH USE OR OTHER EXPLOITATION. YOU AFFIRM THAT YOU ARE OF LEGAL AGE AND HAVE READ THE FOREGOING RELEASE AND FULLY UNDERSTAND ITS CONTENTS.

8. Assumption of Risk

Your attendance of or participation in an Event or any related activities is completely voluntary. QC Ware does not guarantee admittance to all or any part of any Event (including any session, breakout, keynote, or other activity). Unless specified otherwise by QC Ware, all event sessions, breakouts, keynotes, or other activities, if applicable, are seated on a first-come, first-served basis. TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, YOU ACCEPT AND ASSUME ALL RISKS OF ANY AND ALL PERSONAL INJURY OR DAMAGE TO YOUR PERSONAL PROPERTY THAT YOU MAY FACE WHILE ATTENDING AN EVENT, AND HEREBY WAIVE ANY CLAIMS YOU MAY HAVE AGAINST QC WARE OR ANY AFFILIATED PARTY OR ANY EVENT SPONSOR OR EVENT VENDORS RELATING TO SUCH RISKS.

QC Ware reserves the right, including without prior notice, to limit the number of Event attendees and participants, to cancel or terminate any Event registration, to bar any person from attending all or any part of any Event, and to refuse to provide any person with access to Event materials.

9. Changes to Events

Events are subject to change at any time. QC Ware does not guarantee the attendance of any third party (including any exhibitor or speaker), or that any scheduled session, breakout, keynote, or other activity will take place.

QC Ware reserves the right, including without prior notice, to make any change to an Event program at any time for any reason (including modification of the schedule or content of, or cancellation of, any session, breakout, keynote or other activity). QC Ware is not responsible for, and no reimbursement will be issued in the event of, any change to an Event (including modification of the overall Event program, or the schedule or content of, or cancellation of, any session, keynote or other activity).

10. Limitation of Liability

THE MAXIMUM AGGREGATE LIABILITY OF QC WARE AND ALL AFFILIATED PARTIES, FOR ALL DAMAGES, LOSSES AND CAUSES OF ACTION IN CONNECTION WITH THESE EVENT TERMS OR AN EVENT, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, WILL BE THE EVENT REGISTRATION FEES, IF ANY, PAID BY YOU TO AND RECEIVED BY QC WARE FOR THE EVENT GIVING RISE TO THE LIABILITY.

11. Survival

All sections that should naturally survive to give full effect to the terms of such section shall survive termination of these Event Terms.